Your role is to ensure that the office runs like a well oiled machine and the CEO is organized. You will manage the day to day running of the office ensuring that the phones and e-mails are answered, bills are paid, files are maintained and basic accounting is done. You’ll also be the chief party planner, as well as manage the CEO’s calendar.
Ensure all calls and e-mails are answered and followed up with appropriate action.
Keep meticulous records of the company’s spend and earnings. Ensure the accounting firm gets what they need when they need it.
Keep the office organized; filing paperwork in an easy to understand and efficient system.
Manage all office expenses according to the budget.
Ensure all internal and external reports are prepared and submitted in a timely manner.
Supervise and schedule company driver.
Organize the CEOs calendar.
Perform critical HR functions; managing vacation leave, payroll etc.
Plan monthly birthday parties and special social activities.
Problem-solving and discipline to work unsupervised
Must have English and Accounts at CXC level
Proven experience as Office Administrator or a similar role